Implementation

Live in weeks.
Not three to twelve months.

A fast, structured implementation in your own dedicated PeopleCoral environment. Because going live should take weeks—not months.

Our Approach

The longest part of an implementation is rarely our work. It is getting the data right.

Because PeopleCoral is single-tenant, we build your environment while you prepare your data — two tracks running in parallel from day one. Our development team stands up your dedicated server and codebase; your team gathers employee and payroll data in the standard format we specify at the very start.

This is why we can commit to four to six weeks for the full process. The variable is almost never on our side: it is how quickly the data arrives, and how clean it is when it does. We tell you exactly what we need on day one — so nothing waits on discovery later.

One thing we do expect: a dedicated project manager on your side. Experience is unambiguous here — implementations without a single accountable owner at the customer take longer. One person who owns data delivery, decisions and internal coordination keeps six weeks at six weeks.

Nothing goes live without HR approval

Before your organisation sees anything, HR reviews the complete setup — requirements, configuration and data — in a safe, non-live environment. Go-live happens when HR says it does. Not before.

01
4–6 weeks, end to end
From data requirements briefing to organisation-wide go-live. Compared to the 3–12 months typical for standard market platforms.
02
Two tracks in parallel
We build your dedicated environment while you gather data. No idle waiting on either side.
03
HR validates before go-live
The complete setup is controlled in a safe environment with your HR team — before a single employee logs in.
04
Optional parallel run
If your situation calls for it, we run alongside your previous payroll provider for a couple of months.
05
Adoption is part of the plan
We prepare the go-live communications; your HR team leads the internal roll-out with our support — and our implementation consultants where you want them.
06
Continuous improvement, contracted
After go-live, we keep adjusting the platform to real-world use for the period agreed in your contract — because experience tells us there is always more to optimise.
The Process

Eleven steps.
Four phases.

Every implementation follows the same structured sequence. What varies is your data, your requirements and your history — never the discipline of the process.

PHASE I

Prepare — in parallel

Your data · Our build
01
Data requirements briefing
On day one, we explain exactly which data we need and in which standard format. While we build your environment, your team gathers employee, contract and payroll data in parallel — so neither side ever waits on the other.
02
Dedicated server & codebase setup
Because PeopleCoral is single-tenant, our development team stands up your own dedicated server and deploys all code required for your organisation. Your environment. Your infrastructure. From the very first week.
03
Requirements capture
We list your requirements in detail — workflows, approval structures, collective agreements, pension schemes, branding, language and logic. This becomes the specification your environment is configured against, and the checklist HR validates before go-live.
PHASE II

Build & load — to your specification

Configuration · Data · History
04
Configure your environment
We configure your requirements directly on your single-tenant server. Where configuration is not enough, we write code — that is the point of a dedicated environment. Your platform is built to your specification, not to a vendor's limits.
05
Data upload & verification
Your data — delivered in the standard format from step one — is uploaded to your environment, with a controlled verification of the upload. One centralised employee record, populated and confirmed.
06
Historical data — per your contract
Where agreed, we load prior payroll years into your environment — so year-to-date figures, cumulative statements and historical reporting are available from day one. Scope follows your requirements and the contract on historical data.
PHASE III

Validate — with HR, before anyone else

Safe environment · HR approval
07
Controlled review in a safe environment
Together with your HR team, we control the complete setup — requirements, configuration and data — in a safe environment that is not yet live. HR sees everything exactly as the organisation will, and checks it against the specification from step three.
08
Go-live — on HR's approval
Once HR approves the execution of the requirements and the data, we go live towards your organisation. Employees receive access to the platform and the mobile app. Not a moment earlier.
We prepare the go-live communications with you — but the internal roll-out itself is led by HR, with our support. A successful implementation is not only about the quality of the work; it is about acceptance inside your organisation, and that is something only your own people can carry. Where you want extra hands, our implementation consultants can support the roll-out as part of your contract.
PHASE IV

Live — and improving

Parallel run · Optimisation · APIs
09
Parallel run — if your situation calls for it
Where required, we run in parallel with your previous payroll provider for a couple of months, comparing results run by run. Whether a parallel run makes sense depends on your situation — we advise honestly either way.
10
Continuous improvement period
After go-live, we follow a continuous improvement process for the duration written in your contract. We adjust the software to real-world situations that no requirements list captures up front — because experience tells us there is always something the day-to-day reveals that the specification did not.
11
Integrations with your business systems
Where contractually agreed up front, we implement integrations with your other vendors — though in practice the build usually sits on the vendor's side. For agreed integrations, we provide an open API page so your ERP, CRM, billing or identity systems connect via standard APIs. Your HR data stays unified; your business systems stay connected.
A Shared Effort

What we do.
What we ask of you.

An implementation succeeds when both sides know exactly what is theirs. Here is the honest division of work.

What we deliver

  • Your dedicated single-tenant server, codebase and configuration
  • Custom code where your requirements go beyond configuration
  • Data upload, verification and historical years per contract
  • A safe validation environment for HR review
  • Go-live execution, prepared communications, and a parallel run where required
  • Continuous improvement for the contracted period after go-live
  • Implementation consultants to support your roll-out — optional, as part of your contract

What you prepare

  • A dedicated project manager — one accountable owner on your side. Without one, implementations demonstrably take longer
  • Employee and payroll data, delivered in the standard format we specify on day one
  • Your requirements — workflows, approvals, schemes, branding, language
  • HR availability for the controlled review before go-live
  • The internal roll-out, led by HR with our support — adoption is won inside your organisation, not from outside it
  • Decisions on historical data scope and any parallel run
  • Agreement up front on any vendor integrations, so the open API page is in place

In our experience, the single biggest timeline factor is data delivered late or in the wrong format. That is why step one of every implementation is making the format unmistakably clear.

Common Questions

Implementation,
answered plainly.

How long does a PeopleCoral implementation take?

Four to six weeks for the full process, from data requirements briefing to organisation-wide go-live. The main variable is how quickly your data is delivered in the standard format — our build and configuration work runs in parallel and is rarely the bottleneck.

Can we run in parallel with our current payroll provider?

Yes. Where your situation calls for it, we run alongside your previous payroll provider for a couple of months, comparing results run by run before you fully switch over. We advise honestly on whether a parallel run adds value in your case.

Can historical payroll years be migrated?

Yes. Depending on your requirements and the historical data agreed in your contract, we load prior years into your environment so year-to-date figures and historical reporting are available from day one.

What happens after go-live?

We follow a continuous improvement process for the duration written in your contract. Real-world use always reveals situations no requirements list captures up front — during this period, we adjust the software to how your organisation actually works.

What do you need from us to stay within 4–6 weeks?

Two things above all: data delivered in the standard format we specify on day one, and a dedicated project manager on your side. One accountable owner for data delivery, decisions and internal coordination is what keeps the timeline on track — in our experience, implementations without one take longer.

Who handles the internal roll-out and adoption?

We prepare the go-live communications together with you, but the internal roll-out is led by your HR team with our support — acceptance is won inside your organisation. If you want additional hands-on help, our implementation consultants can support the roll-out as part of your contract.

Do you build integrations with other vendors?

Where contractually agreed up front, yes — though in practice most vendor integrations are built on the other vendor's side. For agreed integrations, we provide an open API page so your business systems connect via standard APIs while your HR data stays unified in one environment.

Take the next step

See what your
implementation would look like.
No obligations.

Every demo includes a walk-through of your specific implementation path — countries, data situation, historical years, and whether a parallel run makes sense for you.

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No obligations
Honest advice, even if we are not the right fit

info@peoplecoral.com  ·  Amsterdam, The Netherlands